Getting Started

  1. What is St. John’s Legacy?

  2. How is the catalogue arranged?

  3. Browsing

  4. Searching

  5. Using the clipboard

1. What is St. John’s Legacy?

St. John’s Legacy is an archives management system developed by St. John's College Archives. It serves as our online catalogue and digital archives.

We use Access to Memory (AtoM) to develop St. John’s Legacy. AtoM is a web-based, open source application for standards-based archival description and access.

2. How is the catalogue arranged?

The archival descriptions are one of the core entities in St. John’s Legacy. They provide contextual information about our archival records and are arranged into hierarchical levels, going from the general to the specific. In St. John’s Legacy, they are arranged as follows:

  1. Collection (top-level description)

  2. Sub-collection

  3. Series

  4. Sub-series

  5. Group

  6. Item

3. Browsing

For the moment, we recommend that you navigate through the catalogue by browsing the archival descriptions. You can do so by:

  1. Clicking on the “Archival descriptions” link under the “Browse by” heading on the home page, or

  2. Clicking on the “Browse” button next to the search box in the header, and then select “Archival descriptions”

Upon entering the browse page:

  • The top-level description filter is engaged by default

  • You can disengage the top-level description filter by clicking on the “X” on the filter tag at the top of the results

  • You will then see a range of applicable filters on the left-hand side. You can apply them to narrow the browse results

  • You can click on a result in the main column of the page. You will then be taken to the view page of the relevant archival description

Upon entering a view page, you can see the treeview, the digital object carousel (if digital objects are linked to child descriptions) and the information area of that archival description.

You can get a full impression of the archival description’s hierarchical arrangement from the treeview, the display space of which can be expanded by gripping and dragging the bottom bar downwards. You can also click on one of the titles in the treeview, which will lead you to the view page of that archival description.

In St. John’s Legacy, it is also possible to navigate through the catalogue by browsing the authority records (“people and organisations”), subjects, places and digital objects.

4. Searching

To carry out a basic search, simply click on the search box in the header, and start typing your search terms. As you type, suggested results will appear below the search box. You can click on the one that interests you, or proceed with your search pressing enter on your keyboard or clicking on the magnifying glass next to the search box.

In addition, on the archival description view page, you can easily search for descriptions within the relevant hierarchy using the “Quick search” box in the left sidebar.

Here are some search tips:

  • Search is not case-sensitive: so college finds College, etc.

  • Search finds the stems of English words: so student finds students and student’s, music finds musical, etc.

  • Search terms are combined by a logical AND by default: so student publication finds descriptions containing both student AND publication

  • Search for an exact phrase by double quotes: so “orientation publication” finds description mentioning this exact phrase

  • Use OR (capitalised) to search for any occurrence of more than one word: so student OR publication finds description mentioning either student or publication

  • Use NOT (capitalised) to exclude search terms: so orientation NOT floor finds descriptions mentioning orientation but excluding those that mention floor

  • Use wildcards for single (?) or multiple (*) characters when exact spelling is unknown: so student? finds student and students, orien* finds orientation

  • Append a tilde (~) to conduct a fuzzy search for similar words: so orontation~ finds orientation

5. Using the clipboard

As you browse and search the catalogue, you can add records to the clipboard for later review or further action. Do so by clicking on the “paper clip” icon on the browse/search result page or a view page.

To view items saved to the clipboard, click on the “paper clip” icon in the header. Then you will be taken to the clipboard page.

Last updated 2018-11-18